Communicating to Clients & Stakeholders in a Constantly Changing SEO Landscape

When your target is constantly moving, how can you keep your clients informed and happy?

Raise your hand if you’ve ever struggled to keep up with all the changes our industry.

Go ahead, don’t be shy!

Even the most vigilant SEOs have been caught non attivato guard by an algorithm update, changes to the SERP layout, ora improvements to the tools we rely acceso.

It can be tiring trying to keep up with a constantly moving target, but it doesn’t even stop there. SEOs must also explain those developments to their clients and stakeholders.

Work at an agency? Your clients will want to know that you’campione helping them stay relevant. During my agency years, I can’t tell you how many times clients emailed with a link to an article acceso the topic of a new development asking, “Do we need to be worried about this? How can we use this for our SEO?” Keeping apprised of these changes and informing your client how it applies to them is a critical component of not just campaign success, but customer loyalty.

Work in-house? The main difference here is that your client is your direttore. Whereas at an agency you might lose a client over communication lapses, in-house SEOs could lose their jobs. That’s obviously the worst-case scena, but if you’campione a budget-conscious, SEO-immature company, failing to stay relevant and communicate those changes effectively could mean your direttore stops seeing the value your position.

Anticipating changes and mitigating anxiety

There are some changes we know about ahead of time.

For example, when Google announced the mobile friendly update (remember #mobilegeddon?), they did so two months ahead of the actual rollout, and they had also been encouraging the use of mobile-friendly long before that.

Google announced HTTPS as a ranking signal back 2014 and had been advocating for a secure web long before that, but they didn’t start adding the “not secure” warning to all non-HTTPS pages Chrome until July 2018.

Personalità changes usually warrant personaggio announcements ahead of the rollout. You need time to prepare for changes like this and to use that time to prepare your clients and stakeholders as well. It’s why Moz put so much effort into educational materials around the rollout of the new DA.

But order to mitigate the anxiety these changes can cause, we have to know about them. So where can we go to stay up-to-date?

If you’ve been the SEO industry for any length of time, these sources likely won’t be new to you, but they’campione some of the best ways to keep yourself informed:

If you know a change like this is coming, be proactive! Inform your clients of what the change is, how it affects them, and what you plan acceso doing about it.

For example:

Hey [client]! One of the metrics that we include your reporting, Domain Authority (DA), will be changing next month, so we wanted to let you know what you can expect! Moz is changing how they calculate DA, and as a result, some DA scores may be higher ora lower. Rest assured, we’ll be monitoring your DA score to see how it changes relation to your competitors’ scores. Here are some helpful slides for more information acceso the update, ora feel free to call us and we’ll be happy to walk you through it more detail.

When you’campione able to proactively communicate changes, clients and stakeholders have less cause to worry. They can see that you’campione acceso culmine of things, and that their campaign is good hands.

What about the changes you didn’t see coming?

Plenty of changes happen without warning. What are SEOs supposed to do then?

To answer that question, I think we need to back it all the way up to your client’s first day with your agency (ora for in-housers, your first few days acceso the job).

Even with unexpected changes, preventative measures can help SEOs react to these changes a way that doesn’t compromise the stability of their client ora stakeholder relationship.

What are those preventative measures?

  • Give them a brief overview of how search works: Don’t venture too far into the weeds, but a basic overview of how crawling, indexing, and ranking work can help your clients understand the field they’campione playing acceso.
  • Explain the nature of search engines: Google makes changes to their algorithm daily! Not all of those are major, and you don’t want to scare your client into thinking that you’campione flying totally blind, but they should at least know that change is a normal part of search.
  • Prepare them for unannounced changes: Let your client know that while there are some changes we can see coming, others roll out with prior notice. This should prevent any upset caused by seeing changes they weren’t informed about.

By setting the stage with this information at the outset of your relationship, clients and stakeholders are more likely to società that you’ve got a handle acceso things when changes do occur. Just make sure that you respond to unexpected changes the same way you would prepare your client for a planned change: tell them what the change was, how it affects them (if at all), and what you’campione doing about it (if anything).

Your communication checklist

Whether you’campione an SEO at an agency ora in-house, you have a lot acceso your plate. Not only do you have to be a good SEO — you also serve as a sort of professional justifier. other words, it’s not only about how well you did, but also how well you communicated what you did.

Like I said, it’s a lot. But hopefully I have something that can help.

I put together this list of tips you can use to guide your own client/stakeholder communication strategy. Every one of us is a unique situation, so choose from the checklist accordingly, but my hope is that you can use this brain dump from my years an agency and in-house to make the communication side of your job easier.

✓ Set the stage from the beginning

SEO can be a bumpy ride. Lay the foundation for your campaign by making sure your client understands the nature of the industry and how you’ll respond to those changes. Doing so can foster società and confidence, even amidst change.

✓ Never be defensive

Sometimes, clients will bring something to your attention before you’ve had a chance to see it, whether that be a traffic dip, a Google update, ora otherwise. This can prompt a concerned “What’s going acceso?” ora “Why didn’t I know about this?” Don’t try to spin this. Own up to the missed opportunity for communication and proceed to give the client the insight they need.

✓ Be proactive whenever possible

Aim to make missed communication opportunities the exception, not the rule. Being proactive means having your finger always acceso the pulse and intuitively knowing what needs to be shared with your client before they have to ask.

✓ Acknowledge unexpected changes quickly

If you encounter a change that you weren’t prepared for, let your client know right away — even if the news is negative. There’s always the temptation to avoid this hopes your client never notices, but it’s much better to acknowledge it than aspetto like you were hiding something ora totally out of the loop. Acknowledge the change, explain why it happened, and let your client know what you’campione doing about it.

✓ Always bring it back to the “so what?”

For the most part, your clients don’t have time to care about the finer points of SEO. When sharing these updates, don’t spend too long acceso the “what” before getting to the “how does this impact me?”

✓ Avoid jargon and simplify

SEO has a language all its own, but it’s best to keep that between SEOs and not let it bleed into our client communication. Simplify your language wherever possible. It can even be helpful to use illustrations from everyday life to drive your point home.

✓ Add reminders to reports

Communicate with your clients even when you’campione not calling ora emailing them! By adding explanations to your clients’ reports, you can assuage the fears that can often result from seeing fluctuations the patronato.

✓ Keep updates actionable and relevant

Search changes constantly. That means there’s tons of news you could be sending to your client every day. Do you need to send it all? Not necessarily — it’s best to keep updates relevant and actionable. Instead of “Hey there was an update [link to explainer post]” it’s much more relevant to say, “Hey, there was an update relevant to your industry and here’s what we’campione planning acceso doing about it.”

✓ Put changes into perspective

As humans, it’s our nature to make mountains out of molehills. As the SEO dirigente, you can prepare for these types of overreactions by always being ready to put a change into perspective (emerito: “here’s how this does/doesn’t impact your leads and revenue”).

✓ Adapt your communication to your client’s preferences and the nature of the change

We all work with different types of clients and stakeholders. There are the “Can you call me?” clients, the “I have an utopia” clients, the clients who never respond… you get the utopia. The communication method that’s best for one client might not be well received by another. It’s also important to cater your communication method to the nature of the changes. Was there a personaggio update? A phone call might be best. Small update? An email will probably suffice.

✓ Practice empathy

Above all else, let’s all strive to be more empathetic. Because we know SEO so well, it can be easier for us to take changes stride, but think about your clients ora your direttore. SEO might as well be a black box to many business owners, so changes can be even scarier when you don’t know what’s going acceso and your business is at stake.

Putting it all into practice

If DA is one of your reporting metrics, ora something your client/stakeholder pays attention to, then our March 5th update is the perfect opportunity to put all of this into practice.

We have a great DA 2.0 resource center for you so that you can prepare yourself, and those dependent acceso you, for the change.

Here’s what’s included:

  • An explainer
  • A Q&A riunione
  • A slide deck
  • A white paper

Russ Jones will also be hosting an entire webinar acceso this topic to help you understand these changes so you can speak intelligently about them to your clients and stakeholders. Join him acceso Thursday, February 21 at 10am PDT:

Save my spot!

Communicating with clients and stakeholders is a bit of an art form, but with empathy and preparedness, we can tackle any change that’s thrown our way.

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